Utility/Office Assistant at FHI 360 in Akwa ibom

Job Details

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Position Title: Utility/Office Assistant

Req ID: 4293

Location: Akwa Ibom States

Supervisor: Finance Admin Associate (States), Program Admin. Officer (CO)

 

Position Summary: 

The Utility Worker will supervise cleaning, organizing & upkeep tasks related to maintaining the MAPS Office. S/he provides administrative/logistic supports where needed and tasks will prepare food and beverages as requested. The Utility Worker may perform additional tasks as needed.

 

Essential Job Functions: 

• Under the supervision of the Program and Administrative Officer, the Utility Worker will perform the following job duties:
• Maintain the premises of the FHI360 /MAPS office, supervise cleaning and organizing the offices, hallway, kitchenette, and bathrooms.
• Perform administrative and front desk tasks (e.g., filing, photocopying, answering telephones and directing visitors).
• Provide logistics support to training
• Manage Admin. stock and provide monthly report of stock.
• Ensure timely supplies and distribution of stock on need basis.
• Monitor the safety and security of the office, reporting any suspicious persons or behavior to supervisor immediately.
• Provide Program/ Admin. Officer or FAA with routine updates on the status of office supplies and office conditions.
• Assist in routine servicing and maintenance of office equipment
• Prepare food and beverages as requested
• Perform other duties as directed by the supervisor.

 

Experience:

• HND preferred, though not required.
• Minimum of one year of similar experience and duties.

 

Specific Knowledge:

Requirements:

• Sufficient familiarity with standard office equipment (ie, phone, fax, photocopier, scanner, copier) so as to perform basic administrative tasks.
• Excellent cleaning and food preparation skills.
• Good interpersonal skills.
• Good planning and organization skills.

 

Supervisory Responsibilities:

NA

 

Equipment To Be Used:

Typical office equipment like computer, copier, scanner, telephone and others.

 

Typical Physical Demands:

Position may require periods of standing and movement for over three hours or more per day.

 

Application Closing Date: 16th December, 2013

Job Type: fulltime
Required Experience: 1-3 year(s)
Desired Courses: *

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