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Receptionist/Administrative Assistant - Stellenausschreibung
Position:
The Receptionist is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. The Receptionist will organize office communication and activities on a day-to-day basis. This individual’s primary responsibilities include handling incoming calls and visitors, while maintaining office common areas and facilitating meetings.
The Receptionist is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. The Receptionist will organize office communication and activities on a day-to-day basis. This individual’s primary responsibilities include handling incoming calls and visitors, while maintaining office common areas and facilitating meetings.
The ideal candidate should have an interest in education. Responsibilities within the company will be added to this entry level position with continued experience and growth. Must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. Excellent interpersonal skills, pleasant phone manner, typing ability (data entry), and familiarity with Word Excel and Outlook are required.
Responsibilities:
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Processes check requests for office supplies and furniture, office equipment, etc.
• Supervises the maintenance of office equipment, including printer, and office premises, etc.
• Greets visitors
• Answer and disseminate calls
• Open and distribute mail
• Manage conference room reservations and organize all aspects for meetings
• Serve as point person for organizing all large mailings
• Arrange and coordinate meetings for GM, and BDM
• Update various spreadsheet sheets and other general administrative duties as needed
• Perform duties as assigned by Business Development Manager
Qualifications
• BSc/HND in Administration, Secretarial Studies or any social sciences OR equivalent qualification/experience
• Working knowledge of mail processes such as postage machine, Federal Express and UPS
• Good Planning and organizational skills
• Well-developed interpersonal and communication skills
• Professional appearance and manner
• Computer literacy, specifically MS word for windows
• At least two years of previous experience in office management or working in a professional environment
• Knowledge and experience in non-profit operations a plus
• Capacity to deal with ambiguity
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